Quick guide in video format

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☝ In this video, we will show you how easily and efficiently you can create certificates with Skriba. Whether you are a manager or in another position, our intuitive user interface allows you to generate professional work certificates in just a few steps. Tune in to find out how Skriba can make your workday easier.

Log in

1. Go to app.skriba.ch/your-company/login and log in with your e-mail address and password.

2. If you want to log in to Skriba for the first time and you have not received a password yet, you can click on Forgot password?. You will receive an e-mail with further information on how to set your password.

Start certificate editing

1. As a line manager, you will receive an e-mail as soon as a certificate is ready for editing. You can simply click on the link in the mail and load the relevant certificate.

2. In your Skriba you can see completed certificates (Signed) that you were involved in as well as open certificates which require more work. Certificates that still need to be edited by you are marked as in progress, Ready to sign or In review. Select a relevant certificate to edit it.

Employee tasks

1. The HR responsible prepares the certificate as far as possible. Subsequently, it is the line manager's responsibility to check/supplement the employee's tasks.

2. Attention, if the employee has/had different functions, tasks can be selected for each function. The most current function is already selected.

3. Select the tasks that were performed by the employee by clicking on them.

4. If the employee has performed an individual task, you can manually enter this task on the right hand side at the bottom:

Overall evaluation

Die Beurteilung beinhaltet vier Kategorien, bei Mitarbeitenden mit einer Führungsfunktion sind es fünf. The Evaluation includes four categories, five categires for Employees with a manager function.

1. First, choose the category evaluation of the employee from red to green. This rating influences the wording of the appraisal – making it more positive or reserved accordingly – and also reflects the number of recommended competencies.

2. For each category there are some competences predefined that can be deselected or selected. The competences themselves can be individually adapted to a color, both via the selection on the right and via the preview on the written sentence itself.

3. Go through the categories and competencies and select the different assessment criteria that fit the employee.

4. Click on Generate Evaluation. The evaluation text appears on the lieft side in the preview. competencies can be deselected or selected. To imbed the changes in the text, click on Regenerate.

Conclusion part

1. Once the evaluation is complete, you can select an issue reason as well as wishes for the future at the end.

2. When you have finished editing the certificate, you can send to the next person in the workflow by clicking the Assign to button.

3. If you have any requests for changes to the existing text or would like to make a comment to the HR manager, you can use the comment field for this purpose.

Manual text editing

In Skriba, generated text can be manually edited and adjusted. If the responsible HR professional grants this permission when assigning the task, managers can directly edit the tasks, evaluations, and conclusion themselves.

If editing permissions are not enabled, any requested changes can still be submitted through the comment field. These comments can then be reviewed and incorporated into the document by the responsible HR professional.

FAQs